| ARTICLE I. PURPOSE
The specific purposes for which the
Association is organized are as follows:
a) To develop and
promote the game of soccer among our youth;
b) To develop and
sustain the spirit and character of the players;
c) To develop youth
physically; and
e) To collectively
represent and safeguard the common interests of the participants
in youth soccer.
ARTICLE II. OFFICES
The principal office
of the Association shall be in the city of Riverton, County
of Fremont, state of Wyoming. A post office box shall be maintained
for the purpose of receiving all correspondence to the Association.
Business of the Association may be conducted at such times
and in such places as the Board of Directors may determine
or as the affairs of the Association may require from time
to time.
The Association shall
have and continually maintain a registered office and registered
agent whose office shall be identical with the registered
office. The registered agent and the registered office may
be changed from time to time by the Board of Directors.
ARTICLE III. AFFILIATION
The Association shall be an affiliate of
and shall comply with the Constitution and Bylaws of the Wyoming
State Soccer Association (WSSA) and United States Youth Soccer
(USYS). This Association shall be governed by the provisions
of these Bylaws. Where a conflict exists between these bylaws
and the Constitution and Bylaws of USYS or WSSA, the Constitution
and Bylaws of USYS and WSSA shall prevail.
ARTICLE IV. BOARD OF DIRECTORS
Section 1. General Powers. The business
and affairs of the Association shall be managed by its Board
of Directors, hereinafter called the Board. It shall have
all powers provided in the Wyoming Non-Profit Corporation.
Act as amended from time to time, and others, including, but
not necessarily limited to the following powers:
a) To manage the Association
with full power to conduct all business of this association
subject only to the Articles of Incorporation and Bylaws;
b) To establish rules
and regulations of this Association, not inconsistent with
these Bylaws, and to govern its organization, procedures and
conduct;
c) To create special
committees of this Association;
d) To adopt rules,
regulations and standing rules to receive and disburse financial
support;
e) To adopt rules,
regulations and standing rules to govern the recreational
and competitive leagues within this Association;
f) To enforce the
Laws of the Game as prescribed by the WSSA and USYS; enforcement
of WSSA and USYS registration requirements; negotiation with
the City of Riverton, Wyoming, Fremont County School District
No. 25 , Fremont County Community College District (CWC) and
other organizations and individuals to acquire fields for
practice and games; to establish recreational and competitive
practice and playing seasons; to establish and enforce rules
for tournaments, competitions, and championships; to establish
and enforce disciplinary procedures for players, coaches,
officials and other individuals whose activities come within
the purview of this Association; and to resolve protests and
conflicts;
g) To discipline any
person for violating rules and regulations or for violating
these Bylaws or standing rules;
h) To appoint or contract
with a Registrar who shall provide for player registration
and such other duties as directed by the Board; and
i) To perform any
other duties or responsibilities as may be prescribed by these
Bylaws or incidental to the accomplishment of any other duties
and responsibilities prescribed by these bylaws, or the Constitution
and Bylaws of WSSA or USYS..
Section 2. Number,
Qualifications and Tenure. The number of Directors of the
Association shall be not less than nine (9) nor more than
fifteen (15). The Board shall consist of the elected officers
of the Association as described in Article VII and the program
and league coordinators. A Director must be an adult person
and have a strong interest in promoting the mission and purposes
of the Association. Their tenure shall be from their election
or appointment until their removal, resignation, death or
until their successor is elected at the end of their term.
The term for members of the Board of Directors shall be two
(2) years. There shall be no limitation on the number of terms
that a Director may serve. The Board may stagger terms in
any year in which it deems necessary to insure continuity
of board membership from one year to the next.
Section 3. Annual
Meeting. A regular annual meeting of the Board of Directors
shall be held during the month of February of each calendar
year on such date and at such time and place as may be designated
by the Association President. Notice of the annual meeting
shall be published prior to the meeting date in a local newspaper
of general circulation in Riverton, Wyoming selected by the
Board . At the annual meeting of the Board, the President
shall give an annual report of the activities of the Association
for the prior year including a report on the finances of the
Association. Following the annual report, directors shall
be elected to fill any expired terms of existing directors,
and shall elect officers from among the newly seated board.
Section 4. Regular
Meetings. Regular meetings of the Board of Directors shall
be held once each month during the calendar year on such date
and at such time and place as may be directed by the Association
President. Notice of each regular meeting shall be published
prior to the meeting date in a local newspaper of general
circulation in Riverton, Wyoming selected by the Board. The
President, or the secretary at the President's direction may,
but is not required to, provide such other notice as the President
deems appropriate.
Section 5. Special
Meetings. Special meetings of the Board of Directors may be
called by or at the request of the President, or by any five
(5) Directors who sign and submit a written request for special
meeting to the Association Secretary. The person or persons
authorized to call special meetings of the Board of Directors
may fix the time and place of the meeting within the city
of Riverton, Wyoming.
Section 6. Notice
of Special Meetings. Unless waived as stated below, notice
of any special meeting shall be given at least three (3) days
prior to the special meeting date by a written notice delivered
personally or by regular United States mail to each Director
at his/her home address or by e-mail to each Director at his/her
e-mail address. If mailed by regular United States mail, such
notice shall be deemed to be delivered when deposited in the
United States mail. Any Director may waive notice of any meeting
either verbally or in writing. The attendance of a Director
at a special meeting shall also constitute a waiver of notice
of such meeting, except where the Director attends the special
meeting for the express purpose of objecting to the transactions
of any business because the meeting was not lawfully called
or convened. Neither the business to be transacted, nor the
purpose of any special meeting of the Board of Directors need
be specified in the notice or waiver of notice of such meeting.
Section 7. Executive
Sessions. At any annual, regular or special meeting of the
Board of Directors, the Board may adjourn into executive session
for the purpose of discussing board members, officers, players,
or other personnel or confidential matters affecting individuals,
real estate, legal matters, or for any other reason which,
by affirmative vote of the officers, it is determined that
public discussion would be detrimental to the interests and
mission of the Association as a whole, or to any person or
persons. Executive sessions may be attended by the officers
only, provided that at the call of the President participation
in an executive session may be expanded to the Board members
present at any meeting in which an executive session is called
upon affirmative vote by the officers. If there is a tie vote
on the issue of expansion to include the Board, the Association
President shall be the tie-breaking vote.
Section 8. Voting.
Each of the Directors shall have one vote. Proxy votes shall
be permitted only if written and signed by the person giving
the proxy and only for specific agenda items. No blanket proxies
shall be permitted.
Section 9. Quorum
and Manner of Acting. A quorum necessary to conduct business
shall be a majority of the total number of directors then
duly qualified and seated on the Board. Except when voting
on amendments to bylaws or amendments to rules and regulations,
a majority vote of a quorum present at any annual, regular
or special meeting shall be sufficient for any board action.
Section 10. Action
Without a Meeting. Any action required or permitted to be
taken by the Board of Directors may be taken without a meeting
if a consent in writing, setting forth the action to be taken,
shall be signed by two-thirds of the presently constituted
Board. Actions requiring immediate decisions may be authorized
by votes via telephone or e-mail poll of the Board by the
President, Vice-president, or duly designated Board member.
The results of each telephone or e-mail poll shall be reported
and confirmed that the next regular meeting of the Board of
Directors. No action shall be authorized by a telephone or
e-mail poll unless the person authorized to conduct the poll
shall first endeavor to contact all current board members,
and in any event unless at least a majority of the then-existing
board shall cast a vote.
Section 11. Vacancies.
Any vacancy occurring on the Board of Directors may be filled
by the election of a new Director at the next meeting of the
Board of Directors. A Director elected to fill a vacancy shall
be elected for the unexpired term of their predecessor in
office.
Section 12. Removal.
Any Director may be removed by a three-fourths vote of the
balance of the presently constituted Board of Directors.
ARTICLE V. OFFICERS and COORDINATORS
Section 1. Officers. The elected
officers of the Association shall be President, Vice- President,
Secretary, and Treasurer.
Section 2. Coordinators. The appointed coordinators of the
Association shall be Recreational Program Coordinator, Competitive
Program Coordinator, Referee Coordinator, Player Development
and Training Coordinator, Equipment Coordinator, Fields Coordinator,
Risk Management Coordinator and Publicity Coordinator. The
Board of Directors may designate additional coordinator positions
from time to time upon majority vote of the full Board.
Section 3. Election,
Appointment, and Terms. The officers of the Association shall
be elected by majority vote of the full Board to one-year
terms at the annual meeting of the Board of Directors. The
coordinators of the Association shall be appointed by the
elected officers annually for two-year terms at the annual
meeting of the Board of Directors. The Recreational Program
Coordinator, Referee Coordinator, Risk Management Coordinator
and Publicity Coordinator shall be appointed in even-numbered
years. The Competitive Program Coordinator, Player Development
and Training Coordinator Equipment Coordinator, and Fields
Coordinator shall be appointed in odd-numbered years. Each
officer or coordinator shall hold that position until a successor
shall have been duly installed or until death, resignation
or removal. The officers and coordinators shall be installed
immediately following their election or appointment. All officers
may be re-elected or re-appointed to any office or coordinator
position without restriction. There shall be no limit to the
number of terms that any person may hold a particular office
or coordinator position. An officer may also simultaneously
fill a position as a coordinator. A person shall not, however,
hold more than one elected office. If anyone individual holds
two positions on the board at the same time (i.e. President
and Fields Coordinator), that person shall be entitled to
only one vote.
Section 4. Duties
and Responsibilities.
A. President. The
President shall be the principal executive officer of the
Association. Subject to the discretion and control of the
Board of Directors, the President shall, in general, supervise
and control all of the business and affairs of the Association.
The President shall preside at all meetings of the Board of
Directors. The President may sign, with any other officer
of the Association, bonds, contracts, drafts, checks or such
other instruments as the Board of Directors may specifically
direct or authorize. The President shall perform all duties
incident to the office of President and such other duties
as may be prescribed by the Board of Directors from time to
time including, but not limited to, the following:
1) serve as an official
representative of the Association for the purpose of advancing
the objectives and policies of the Association;
2) call special meetings
of the Board of Directors;
3) serve as one of
the authorized signatures for all bank checks or drafts;
4) attend meetings
of the WSSA as an official delegate of the Association; provide
Association reports to WSSA as may be required, and assure
Association participation in and execution of the Association's
voting rights at the WSSA annual meeting; and
5) perform such other
duties as may be provided by these Bylaws.
B. Vice-President.
In the absence of the President or in the event of the President's
death, inability or refusal to act, the Vice-President shall
perform the duties of the President, and when so acting, shall
have all powers and duties applicable to the President, and
shall perform such other duties as may be assigned by the
Board of Directors or the President.
C. Secretary. The
Secretary shall keep all minutes of meetings of the Board
of Directors; coordinate with the Publicity Coordinator to
ensure that all notices are duly given in accordance with
the provisions all of these Bylaws or as required by law;
and be the custodian of all records of the Association. The
Secretary shall perform such other duties as may be assigned
by the President or the Board of Directors.
D. Treasurer. The
Treasurer shall have charge and custody and be responsible
for all funds, securities and other financial resources of
the Association; receive monies due and payable to the Association
from any source whatsoever, and deposit all moneys in the
name of the Association in such banks, trust companies or
other depositories as may be designated by the Board of Directors;
oversee the collection of fees from the players by the Registrar;
provide monthly reports on the financial status of of the
association at all regular meetings; prepare a detailed financial
report for each annual meeting of the Board of Directors;
propose registration fees and other sources of income to cover
expenses in the next fiscal year and report on foreseeable
expenses; reimburse persons such fees as they are titled by
the rules and regulations of the Association in a timely manner;
and prepare, with the assistance of the elected officers,
a proposed budget for it each fiscal year, and perform all
other duties incident to the position of Treasurer and such
other duties as may from time to time be assigned by the President
or the Board of Directors. The Treasurer shall be the Association's
purchasing agent in charge of placing and paying for requisitions
submitted by the Equipment Coordinator and other requisitions
as directed by the Association President or the Association
Board of Directors.
E. Recreation Program
Coordinator. The Recreation Program Coordinator shall:
1) require division
coordinators to organize teams and allocate registered players
in the appropriate age groups among the recreational teams
so as to establish balanced teams;
2) act as ombudsman
for recreational players, player parents and/or legal guardians,
and coaches;
3) appoint coordinators
for each division within the recreational program;
4) coordinate with
the Fields Coordinator to assure appropriate field access
and accommodations and minimization of conflicts with the
Competitive Program and other events
5) coordinate with
the Publicity Coordinator to assure timely and accurate flow
of information to the public regarding recreational program
activities;
6) assure compliance
with the Recreational Program Guidelines, the Recreational
Program Division Coordinator's Manual and the Association
Rules and Regulations; and
7) assure compliance
with these Bylaws and the Associations Rules and Regulations,
and do and perform such other responsibilities as may be directed
from time to time by the Board of Directors.
F. Competitive Program Coordinator. The Competitive Program
Coordinator shall:
1) provide a method
for fair selection of all of players for the Competitive Program's
teams, and reduce the selection process to a written regulation
for inclusion in the Association's Rules and Regulations;
2) chair the Competitive
Program coaches selection committee;
3) act as ombudsman
for Competitive Program players, player parents and/or legal
guardians, and coaches;
4) work with the Recreational
Program Coordinator to minimize conflicts between competitive
and recreational play and to assure the continued viability
of a recreational soccer program;
5) attend all WSSA
Competitive State Program scheduling meetings, and provide
game schedules for all competitive teams in the program;
6) coordinate with
the Publicity Coordinator to assure timely and accurate flow
of information to the public regarding Competitive Program
activities;
7) assure compliance
with the Competitive Program Guidelines, Competitive Program
Coaches Manual; and
8) assure compliance
with these Bylaws and the Association's Rules and Regulations,
and do and perform such other responsibilities as may be directed
from time to time by the Board of Directors.
G. Referee Coordinator.
The Referee Coordinator shall also be Association's designated
Referee Assignor and shall:
1) work with the WSSA
to assure proper training and registration of the Association's
referees;
2) maintain an updated
list of all certified referees in Fremont County;
3) maintain an updated
list of individuals willing to serve as referees for recreational
program play;
4) survey active referees
and linesmen to schedule game preferences before each season
and provide the results of the survey to the Recreational
and Competitive Program coordinators prior to the beginning
of each season;
5) Assign referees
to Association scheduled competitive matches held in Riverton,
Wyo. (assignments in accordance with State guidelines) and;
6) chair the disciplinary
committee appointed by the Association President to hear disciplinary
and protest issues in accordance with Association Rules and
Regulations and any State rules and regulations; and
7) be in charge of
recruiting persons interested in becoming referees and providing
training opportunities for such persons by a working with
with WSSA to schedule appropriate referee training opportunities.
H. Player Development
and Training Coordinator. The Player Development and Training
Coordinator shall:
1) be responsible
for providing programs and materials necessary for the development
of coaches and players within the Association;
2) work with WSSA
to schedule appropriate coach training opportunities;
3) support the WSSA
programs toward appropriate levels of licensing and certification
for all Association coaches;
4) work with the Publicity
Coordinator to publicize training opportunities and camps
for coaches and players; and
5) be responsible
for scheduling and coordinating soccer camps.
I. Equipment Coordinator.
The Equipment Coordinator shall:
1) be responsible
for providing equipment necessary for the game of soccer in
accordance with the policies of the Board of Directors, the
Association's Rules and Regulations;
2) make recommendations
to the Board for equipment accountability and life-cycle management;
3) make recommendations
to the Board for the purchase of new and replacement of old,
worn or damaged equipment and uniforms;
4) be responsible
for the ordering, receiving and distribution of Association
equipment;
5) appoint such assistant
or assistants as deemed necessary for the effective management
and control of Association equipment;
6) work with the Fields
Coordinator to assure that appropriate field marking equipment,
supplies and materials and lawn mowers are available to be
used at each field or complex of fields utilized by the Association;
and
7) prepare a semi-annual
inventory of all equipment, uniforms and supplies owned by
the Association and report the same to the Board prior to
the beginning of each fall and spring season; and
8) make and submit
requisitions for all purchases to the Association Treasurer.
J. Fields Coordinator.
The Fields Coordinator shall:
1) provide for availability
of practice and playing fields for all recreational and competitive
teams through liaison with the city of Riverton, Wyo., Fremont
County School District No. 25, Fremont County Community College
District (CWC) and such other organizations, entities or individuals
responsible for the management of such facilities;
2) provide a schedule
of availability for practice times and games for all teams
in the Association, both recreational and competitive;
3) ensure that fields
are prepared for enjoyable play and practice for the game
of soccer;
4) appoint such assistant
or assistants as may be necessary to assure compliance with
the responsibilities set forth in these Bylaws or other policies,
rules and regulations established by the Board of Directors;
5) act as arbiter
of any disputes that arise between or among the various programs
or teams in connection with the use of the Associations fields;
and
6) insure that the
appropriate field marking equipment, supplies and materials
along with lawn mowers, and other field equipment (goals,
nets, flags, etc.) are available at each field or complex
of fields; and
7) make and submit
requisitions for all purchases of field equipment to the Association
Treasurer.
K. Publicity Coordinator.
The Publicity Coordinator shall:
1) be a liaison between
the Association and the media;
2) publicize registration,
tournaments, coach training, player camps, tryouts and other
Association events which may occur;
3) be responsible
for the development and publication of the Association's annual
calendar;
4) be responsible
for development and publication of programs or other informational
materials as may be requested from time to time by the Board
of Directors or the Association President; and
5) perform such other
duties as may be incident to the position or which may from
time to time be assigned by the Board of Directors or the
Association President.
L. Risk Management
Coordinator. The Risk Management Coordinator shall:
1) monitor Association
compliance with WSSA Risk Management Guidelines; and
2) report all risk management concerns
to the Board of Directors or to such persons or committees
as the Board of Directors may direct from time to time.
ARTICLE VI. REGISTRARS
Section 1. Contract Registrar(s).
The Board of Directors shall hire an independent contractor(a
non-voting member of the Board) to serve as the Association's
Registrar. The registrar function supports both the Recreational
and Competitive Programs of the Association, as described
in the responsibilities of the Registrar set forth in sections
16 and 17 below. At the Board's discretion, either one individual
may be hired as Registrar to the entire Association, or separate
Registrar's may be hired to support the Recreational and Competitive
Programs, so long as the functions listed in sections 16 and
17 are accomplished.
Section 2. Recreational Program Registrar. The Registrar of
the Recreational Program shall:
A) serve as the initial point of contact for the Association,
answering inquiries and directing people with non-registration
concerns to the appropriate person;
B) work with the Competitive
Program Registrar to prepare registration letters and packets;
distribute forms to previous Recreational Program registrants
and the general public;
C) maintain the computer
databases for the Association's Recreational Program, including
teams, coaches, coach assignments; process all Recreational
Program registration forms and enter team assignments for
players;
D) organize and run
walk-in registration; collect Recreational Program registration
fees and submit them to the Association's treasurer; maintain
records of all registration fees receipted;
E) assist with tournament
credentials checks;
F) attend appropriate
meetings (WSSA State Registrar meetings), and the regular
and annual meetings of the Association's board of directors;
and prepare reports as required;
G) work with the Publicity
Coordinator on press releases, flyers, and other publicity
needs, including hanging the registration banner(s); and
H) work with WSSA
to obtain player and coach pass cards, if needed.
Section 7. Competitive
Program Registrar. The Competitive Program Registrar shall:
A) serve as the initial
point of contact for the Association, answering all inquiries
concerning the Association's Competitive Program, and redirecting
other inquiries to the appropriate person;
B) work with the Recreational
Program Registrar to prepare registration letters and packets;
distribute forms to previous Competitive Program registrants;
C) maintain the computer
databases for the Competitive Program, including teams, coaches,
coach assignments; process all Competitive Program registration
forms and enter team assignments for players;
D) organize and run
walk-in registration in conjunction with the Recreational
Program registration, collect Competitive Program fees and
submit them to the Association's treasurer;
E) organize and run
tournament credential checks;
F) attend appropriate
meetings (WSSA State Registrar meetings) and all Association
regular and annual meetings of the Board of Directors; prepare
reports as required; and
G) prepare Competitive
Program player and tournament credentials and assist the WSSA
state registrar with player pass cards.
ARTICLE VII. COMMITTEES
Section 1. Organization. Committees
of the Association may be created by the Board to serve until
the next Annual Meeting for the purpose of performing any
duty not otherwise assigned by the Bylaws. The authority for
appointing members of a committee shall be set forth in the
action creating the committee.
Section 2. Composition
of Committees. Each committee shall be composed of an odd
number of persons.
Section 3. Eligibility.
All members of committees shall be members of the Board of
Directors, registered players, or the parents of a registered
player in the Association prior to their appointment.
Section 4. Expenses.
The Association may pay the expenses of each committee, provided
these expenses are incurred in conformity with rules and regulations
provided by the Board and provided further that the committee
budget is approved by the Board of Directors.
Section 5. Common Duties of all Committees. Each committee
shall limit its expenses to the amount allocated for the purpose.
Should an emergency arise, the authority for expending additional
funds must have the approval of the Board of Directors. The
chairman of each committee shall submit a report all committee
activities to the program at any one of its regular or annual
meetings.
Section 6. Nominating
Committee. The President shall appoint a nominating committee
with the approval of the Board not less than 30 days before
the Annual Meeting. The committee shall be composed of three
(3) members, no more than two of whom shall at the time of
appointment be members of the Board. The committee shall nominate
individuals for each of the specific Board positions as set
forth in Article VII above. The committee shall make its report
at least one week before the annual meeting.
ARTICLE VIII. DISCIPLINE
The Board shall have the right and
authority to suspend, bar or otherwise discipline any player
or official, including any coach, assistant coach, manager,
official, or Board member for just cause.
Section 1. Disciplinary
Committee. If necessary, the President shall appoint a disciplinary
committee from among the Board members, which shall include
the President (who shall serve as chairman of the committee),
the Risk Management Coordinator, and three other Board members.
Two alternates shall also be named. No person shall be appointed
to serve on the disciplinary committee if the case involves
his or her child, child's team, child's coach or who otherwise
has a conflict of interest. The disciplinary committee shall
hear all cases involving alleged violations of the Association's
bylaws or rules and regulations, or WSSA, or USYS rules of
play, or conduct, and shall recommend appropriate action to
the full Board.
Section 2. Guidelines.
The disciplinary committee shall recommend guidelines for
offenses and punishments consistent with WSSA and USYS rules
of play to the Board. The guidelines shall become a part of
the Association's rules and regulations.
Section 3. Appeal.
Adverse rulings may be appealed to the Board who may, at their
discretion, act on the appeal, or dismiss the appeal. Further
appeals shall be in accordance with the detailed procedures
set forth in the WSSA rules and regulations.
ARTICLE IX. RULES AND REGULATIONS
Section 1. Development of Rules and
Regulations. The Board of Directors shall develop and implement
written Rules and Regulations for the day-to-day operations
of the Association's Programs and programs.
Section 2. Contents
of Rules and Regulations. All particulars of the operations(
as opposed to the governance) of the Association, whether
for the Recreational Program or the Competitive Program, shall
be set forth in the Associations Rules and Regulations, which
shall include, but not necessarily be limited to, provisions
for eligibility, forfeitures, rules of play, games, post season
play, tournament play, equipment, uniforms, and program representatives
for regional and state tournaments.
Section 3. Amendment
of Rules and Regulations. The association rules and regulations
may be amended by affirmative vote of a majority of the presently
constituted Board of Directors at any regular, special or
annual meeting.
ARTICLE X. RULES OF ORDER AND AGENDA FOR CERTAIN MEETINGS
Section 1. Parliamentary Authority.
Robert's Rules Order Revised shall govern the proceedings
of the Association, but failure to strictly comply with said
rules shall not be a ground for in validating any otherwise
lawful action.
Section 2. Admission
to Meetings . Any interested person shall be allowed to attend
Board Meetings but shall not be an active participant in any
discussions during the Meeting unless invited by the presiding
officer. Any child who is registered as a player or the child's
parent(s) or legal guardian(s) shall not be denied an opportunity
to participate in discussions.
ARTICLE XI. INDEMNITY
The Association may indemnify and defend
any present or former director or officer or coordinator of
the Association or their designated agents against all expenses
actually and reasonably incurred in connection with the settlement
or defense of any action, suit or proceeding, civil or criminal,
in which he or she is involved or made a party by reason of
being or having been such director or officer, except in relation
to matters as to which he or she shall be adjudged in such
action, suit or proceeding to be liable for gross negligence,
intentional or wilful misconduct in the performance of duty
to the Association, or as to any criminal conduct. The foregoing
right of indemnification shall not be exclusive of other rights
to which any director or officer may be entitled as a matter
of law.
ARTICLE XII. CONTRACTS, LOANS, CHECKS, and DEPOSITS
Section 1. Contracts . The Board
of Directors may authorize any officer or officers, agent
or agents, to enter into any contract or to execute and deliver
any instrument in the name of and on the half of the Association,
and such authority may be general or confined to specific
instances.
Section 2. Loans.
No loans shall be contracted on behalf of the Association,
and no evidences of indebtedness shall be issued in its name
unless authorized by a resolution approved by affirmative
vote of a majority of the duly constituted board existing
at the time of the vote. Such authority may be general or
confined to specific instances.
Section 3. Checks,
Drafts, etc.. All checks, drafts, or other such orders for
the payment of money, notes or other evidences of indebtedness
issued in the name of the Association shall be signed by such
officer or officers, agent or agents of the Association and
in such manner as shall be determined from time to time by
resolution of the Board of Directors. Unless otherwise resolved,
all Association checks for over $ 100.00 shall be signed by
the Association Treasurer and either the President, Vice-President
or Equipment Coordinator. If any of the above officers is
absent, incapacitated or unwilling to act, the Board may delegate
signatory powers to another board member by a majority vote
of the presently constituted Board. Checks for $100.00 or
less may be signed by either the President, Vice-President,
Treasurer or Equipment Coordinator alone.
Section 4. Purchases.
For purchases less than $100.00, the Association President
or Equipment Coordinator may authorize the purchase and payment
provided that the actions shall be subsequently ratified and
confirmed by the Board at any regular or annual meeting of
the Board of Directors, and further provided that no more
than five such purchases shall be made in any calendar year.
Purchases for more than $100.00 shall only be authorized upon
prior approval by the Board of Directors at any regular or
annual meeting.
Section 5. Deposits.
All funds of the Association not otherwise encumbered shall
be deposited from time to time to the credit of the Association
in such banks, trust companies or other depositories as the
Board of Directors may select.
ARTICLE XIII. FISCAL YEAR
The fiscal year of this corporation shall
coincide with the fiscal year of WSSA.
ARTICLE XIV. WAIVER OF NOTICE
Whenever a notice is required to be given
to any member of the Board of Directors of this Association
under the provisions of these Bylaws or under the provisions
of the Articles of Incorporation or under the provisions of
the Wyoming Non-Profit Corporation Act, a waiver thereof in
writing signed by the person or persons entitled to such notices,
whether before or after the time stated therein, shall be
deemed equivalent to the giving of such notice.
ARTICLE XV. AMENDMENTS
The foregoing Bylaws or any portion thereof
may only be amended or repealed by an affirmative vote of
two-thirds of the total membership of the presently constituted
Board. Any proposed amendment shall first be submitted to
the other constituted membership of the Board of Directors
of the Association not less than 15 days prior to the date
of the meeting at which the proposed amendment will be considered
and voted on. Any amendments shall be incorporated into the
body of the Bylaws, with an appropriate reference to the date
of revision under the heading, and the Association Secretary
shall maintain a complete list of all amendments. and their
date of passage.
ADOPTED AND EXECUTED in triplicate
originals this 3rd day of August, 2000.
Rick Bergstedt, Carolyn Aanestad,
President Secretary |